Time & Date Suite

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Time Card Calculator: Weekly Timesheet & Payroll Summary

Weekly timesheet with rounding, OT rules, and gross pay. Track clock-in/out, breaks. Print or download CSV. Free.

Global Settings
Timesheet
Mon, Feb 23
8h
min
Tue, Feb 24
8h
min
Wed, Feb 25
8h
min
Thu, Feb 26
8h
min
Fri, Feb 27
8h
min
Sat, Feb 28
0h
min
Sun, Mar 1
0h
min
Regular40h
Overtime0h
Gross Pay$1,000.00

Information Hub

Daily hours and rounding

For each day: (End Time − Start Time) − Break. If End < Start, we treat the end as the next day (overnight shift). Rounding (None, 5 min, 15 min) is applied per day before summing.

Decimal hours

OT rules

OT rules: Daily or weekly caps (pay first N hours only), or OT premium after a threshold. OT premium after 8h/day: Hours beyond 8 per day count as overtime. OT premium after 40h/week: Hours beyond 40 total count as overtime. Overtime is paid at 1.5× (or your chosen multiplier) the hourly rate.

Weekly Timesheet, Overtime & Payroll

Track clock-in and clock-out, subtract breaks, and apply rounding and OT rules. Get instant gross pay, print a clean timesheet, or export to CSV. Built for hourly workers, freelancers, and anyone who needs to verify their hours.

What This Calculator Does

7-Day Timesheet

Enter start, end, and break minutes for each day. Overnight shifts (end before start) are handled automatically—the shift continues to the next day. Daily totals and gross pay update as you type.

Rounding & OT Rules

Set rounding (None, 5 min, 15 min) and choose your OT rule: regular rate only, daily cap, weekly cap, or OT premium after a daily or weekly threshold. Supports double-time for extended overtime.

Print & CSV Export

•Print Timesheet generates a clean table (Date
•Summary
•Hours) plus pay breakdown. Download CSV exports the week for spreadsheets or payroll import. Both respect your print preferences.

Wage Context

The FLSA requires non-exempt workers to receive at least 1.5× their regular rate for hours over 40 per week. Many states add their own rules. This tool helps you verify hours and pay—always confirm with your employer.

Time Card Calculator: Weekly Timesheet & Overtime Pay

Track daily hours, breaks, and overtime. Set rounding (5m, 15m) and OT rules (daily or weekly). Calculate gross pay. Print or download CSV. Free—runs locally.

How to Use the Time Card Calculator

Set currency, hourly rate, rounding, and OT rule in Global Settings. Choose the week (Monday) with the date picker. Enter start and end times plus break minutes for each day. Daily totals and gross pay update live. Use Print Timesheet for a printable report or Download CSV for spreadsheets.

Rounding and Overtime Formulas

Rounding applies per day before summing. None keeps exact minutes; 5 min and 15 min round to the nearest increment—common in payroll. Overtime pay uses OT pay=OT hours×rate×1.5\text{OT pay} = \text{OT hours} \times \text{rate} \times 1.5. Choose daily OT (hours beyond 8 per day) or weekly OT (hours beyond 40 total). This calculator also supports daily/weekly caps (unpaid beyond threshold) and double-time multipliers.

Exempt vs. Non-Exempt: Who Gets Overtime?

Quick Reference

Non-exempt:
Hourly workers, most employees. Must receive overtime for hours over 40/week (or state threshold). Can file an FLSA claim if unpaid.
Exempt:
Salaried workers in executive, administrative, professional roles. Must meet salary ($684/week) and duties tests. No overtime owed.
State rules:
Many states set higher minimum wages or different OT thresholds (e.g., California: OT after 8h/day or 40h/week). The higher of federal or state applies.
Computer & outside sales:
Computer professionals ($27.63/hr or $684/week salary) and outside sales employees (primary duty outside the office) have separate exemption tests under the FLSA.

Overnight Shifts

If end time is before start time (e.g., 11 PM to 7 AM), the calculator assumes the end falls on the next day. That matches graveyard and swing shifts—no manual day math needed. The daily total correctly reflects the full shift.

A Short History of Time Cards

Time cards date to the late 1800s, when factories needed a reliable way to track hours. The first clock-card machine, the Rochester Time Recorder, was invented by Daniel M. Cooper in 1894—employees inserted a card to stamp clock-in and clock-out times. Earlier attempts included the Bundy Key Recorder (1888) and Dey's Dial Recorder. IBM later built a Time Recorder Division under Thomas J. Watson, developing systems that could flag late arrivals in red ink. Today, digital time tracking—RFID, biometrics, apps—has largely replaced punch cards, but the goal remains the same: record hours worked accurately for fair pay.

Time Card Calculator FAQ

? How do I calculate overtime pay?

Under the FLSA, non-exempt workers get at least 1.5× their regular rate for hours over 40 per week. The formula is OT pay=OT hours×hourly rate×1.5\text{OT pay} = \text{OT hours} \times \text{hourly rate} \times 1.5. This calculator supports daily OT (after 8h/day) or weekly OT (after 40h/week)—pick the rule that matches your employer.

? How do I enter overnight shifts?

If the end time is before the start time (e.g., 11 PM to 7 AM), the calculator treats the end as the next day. The daily total reflects the full shift including hours past midnight—no manual day math needed for graveyard or swing shifts.

? What does rounding (5 min, 15 min) do?

Rounding is applied to each day's total before summing. 5 min rounds to the nearest 5 (8h 7m → 8h 10m). 15 min rounds to the nearest quarter-hour. Many payroll systems use 15-minute increments—check your employer's policy to match.

? What is the difference between "OT after 8h/day" and "OT after 40h/week"?

"OT after 8h/day" counts hours beyond 8 in a single day as overtime. "OT after 40h/week" sums the week first—the first 40 hours are regular, the rest OT. California uses daily; many other states follow the federal weekly rule. Your employer's policy determines which applies.

? Am I exempt from overtime?

Exempt employees (typically salaried, $35,568+/year, in executive, administrative, or professional roles) are not owed overtime under the FLSA. Most hourly workers are non-exempt. When in doubt, check with your employer or the U.S. Department of Labor Wage and Hour Division.

? How is gross pay calculated?

Gross pay = (regular hours × rate) + (overtime hours × rate × 1.5) + (double time × rate × multiplier). The core formula is Gross=R⋅w+OT⋅w⋅1.5\text{Gross} = R \cdot w + \text{OT} \cdot w \cdot 1.5 where R is regular hours and w is the hourly rate.
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Time & Date Reference Note

Informational Use: These tools use standard date/time algorithms and your browser’s timezone data (IANA). Results are intended for general reference and planning only.

Verification Recommended: Time zone rules and daylight saving changes vary by region and year. For critical scheduling, payroll, or legal deadlines, confirm results with official sources.

Local Verification: Always confirm times, dates, and business-day counts with official sources or qualified professionals when stakes are high.

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